Login for faster access to the best deals. Click here if you don't have an account.

Research Administrator Full-time Job

3 months ago Education Santa Ana   107 views
Job Details

Under the direction of the Department of Chemistry and Biochemistry (DCB) Financial Manager, is responsible for the pre-award thru post-award administration of a shared workload for Contracts & Grants, and research gift funds made to the department of Chemistry and Biochemistry.

Responsible for proposal process from preparation to submission to agency. In Fiscal year 2015-16, 61 proposals were submitted totaling ~35 million. Duties include, but are not limited to, the budget development, university and agency form preparation for all new, continuing, supplemental awards and renewed contracts, coordinating proposal submission and managing strict deadlines. In addition, the Research Administrator is responsible for all post-award management currently totaling ~25 million annually. Duties include setting up new awards in financial shadow system (GUS) and analyzing award terms and conditions; coordination with Office of Research and Business Services to establish and administer subawards and business service contracts: prepare and process all paperwork related to incremental, continuation, and or option period funding; advise faculty, staff and students of proper University and agency policies regarding extramural funding policies and procedures.

Maintains knowledge of policies and procedures associated to Academic Personnel, Staff Personnel, Graduate Division, Accounting, Travel Accounting, Purchasing, and Business Services. Demonstrates flexibility in learning, interpreting, and adapting to new policies, procedures, and computer applications. Analyzes, interprets, and implements new and frequently changing campus, federal, and funding agency policies and procedures.

Maintains effective working relationships with Principal Investigators, department staff, Office of Research, other campus central and academic departments, funding agencies, and external collaboration individuals and institutions.

Maintains current, in-depth knowledge of University, Federal and various funding agency-specific Contract and Grant policies. Maintains general knowledge of UC fund accounting and related policies and procedures pertaining to research compliance, payroll, Academic Personnel, Graduate Division, travel, purchasing, equipment management, record retention and Business Service contracts.

Minimum Requirements

Bachelor's degree or equivalent combination of education and experience. In-depth knowledge of federal, and agency specific policies. Procedures regarding contract and grant administration to include OMB Uniformed Guidance Regulations. Must be able to work effectively under the pressure of deadlines. Ability to adapt to changing priorities and multi-task in high volume environment. Excellent written and verbal communications skills. Strong analytical, critical thinking and organizational skills. Knowledge of Fund Accounting principles and practices. Familiarity with electronic systems and applications including: ORBit, Cayuse, Fastlane, Research.gov and Grants.gov.

Desirable Requirements

2+ years Research Administration Experience. Member or participant of NCURA (National Council of University Research Administrators).

In-depth knowledge of UC policies.

Contract and Grant STAR certificated preferred.

Special Conditions of Employment

A little help? Go to Driver's License Requirements or Background Check Guidelines

Satisfactory criminal history background check

Other Special Conditions of Employment

Other Recruitment Notes

Optional Applicant Documents

Other Document (1)

Other Document (2)

Other Document (3)

Required Applicant Documents

Resume

Cover Letter

Job Description

FLSA Exemption Status

A little help? Go to Exempt vs. Non-Exempt Employees

Exempt

CBU (Collective Bargaining Unit)

99 - Non-Represented (PPSM)

ERC (Employee Relations Code)

E

Grade Type

PSS

Grade Type

Research Administration

Grade Type

Contracts and Grants

Grade Type

Experienced

Grade Type

P3

Grade

21

End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Type of Supervision Received

A little help? Go to Degree of Supervision

Direction

Knowledge, Skills and Abilities

In-depth knowledge of federal, UC and agency specific policies and

procedures regarding contract and grant administration to include OMB Uniformed Guidance Regulations. Must be able to work effectively under the pressure of deadlines. Ability to adapt to changing priorities and multi-task in high volume environment.bExcellent written and verbal communications skills.

Strong analytical, critical thinking and organizational skills.bKnowledge of Fund Accounting principles and practices.bFamiliarity with electronic systems and applications including: ORBit, Cayuse, Fastlane, Research.gov and Grants.gov.

Contract and Grant STAR certificated preferred. Member or participant of NCURA (National Council of University Research Administrators) events.

Physical Requirements

Continuously=Activity occurs > 66%

Frequently=Activity occurs 33% to 66%

Occasionally=Activity occurs < 33%

Not Applicable=Activity does not exist

Stand

OCCAS.

Walk

OCCAS.

Sit

FREQ.

Bend

OCCAS.

Crouch/Squat

OCCAS.

Kneel/Crawl

OCCAS.

Climb

OCCAS.

Reach above shoulder level

FREQ.

Use keyboard/mouse

FREQ.

Hand Activities: Fine dexterity

FREQ.

Hand Activities: Hand twisting

FREQ.

Hand Activities: Simple grasping

FREQ.

Hand Activities: Power grasping

FREQ.

Other (please specify activity)

Frequency of Other Activity

No Response

Lifting Activities: Light lifting (< 20 lbs)

FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)

OCCAS.

Lifting Activities: Heavy lifting (>50 lbs)

N/A

Push/Pull Activities: Light pushing/pulling (< 20 lbs of force)

FREQ.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)

OCCAS.

Push/Pull Activities: Heavy pushing/pulling (>50 lbs of force)

N/A

Mental Requirements

Read/Comprehend

FREQ.

Write

FREQ.

Perform Calculations

FREQ.

Communicate Orally

FREQ.

Reason and Analyze

FREQ.

Other (please specify activity)

Frequency of Other Activity

No Response

Environmental Requirements

Is exposed to excessive noise

N/A

Is around moving machinery

N/A

Is exposed to marked changes in temperature and/or humidity

N/A

Is exposed to dust

N/A

Is exposed to fumes

N/A

Is exposed to gases

N/A

Is exposed to radiation

N/A

Is exposed to microwave

N/A

Drives motorized equipment

N/A

Works in confined quarters

N/A

Other (please specify activity)

Frequency of Other Activity

No Response

Job Duties

Total Percentage of Duties: 100

4

Records

Order of

Imp

Essen

Duty

%

Freq.

Function

Duties

1

Yes

65

Daily

Contract and Grant Pre-Award Administration

Independently responsible for all aspects of proposal preparation and submission to various federal, state, university and private funding agencies.

Reads and interprets a wide variety of federal and private submissions-specific, as well as broader agency, guidelines and policies to ensure proposal meet sponsoring agency and UC requirements.

Determines required proposal elements, format, and submissions logistics. Advises PIs regarding proposal solicitations requirements and budgetary matters. Tracks and advisees PIs of deadlines and proper procedures relating to funding requests.

Prepares detailed budgets, consulting as necessary with SPO to ensure budgets are financially sound and compliant with all applicable UC and Funding agency policies, requirements and restrictions.

Completes all necessary University and agency forms and application packages for new, supplemental, and renewal proposals.

Assists with drafting and uploading non-technical portions of the proposals.

Prepares and updates PIs Current & Pending Support reports as needed.

Obtains all required signatures and ensures applicable approvals are in place including: Office of Research Datasheet, Exception to Serve as PI, Conflict of Interest Design, Conduct, and Reporting Personnel Form, NIH/PHS Pi Assurance Form, Project Contributions Request Form and Commitment Memos, Faculty Release Time Memo. All other forms which may be agency specific to research in all areas of Chemistry and Biochemistry.

Serves as liaison between PI, department, UCSB Office of Research, and external partners throughout proposal life-cycle. Addresses OR review comments to ensure a successful proposal submission.

Completes submission of endorsed proposals via email or electronic system to non-Federal sponsors.

Responsible for submitting eFinals to OR according to established policy.

Manages proposal preparation and submission schedule to adhere to OR review timeline policy and sponsoring agency deadlines. Keeps DCB Financial Manager informed of deadlines and any conflicts or issues which may arise.

Tracks proposal status and initiates status checks on pending proposals.

Prepares and coordinates response for all post-submission requests, including Revised Budget, Proposal File update, Just-In Time, Representations & Certifications.

Advises on options and risks and coordinates with PI, Department Chair, Dean's office, Sponsored Projects, and Extramural Funds Accounting unit to prepare and submit for approval all required documentation for RAS (Advance Spending Requests).

Demonstrates flexibility in learning, interpreting, and adapting new policies and procedures. Tracks revisions to funding agency standard guidelines as related to proposal preparation and submission (e.g. NSF Grant Proposal Guide); keeps PIs and DCB Financial Manager informed of pertinent updates and changes to agency requirements and procedures and integrates into department practices.

1

Yes

0

Daily

C&G pre-award Administration (cont.)

(Continue) C&G pre-award Administration

Uses and maintains knowledge of all electronic Research Administration tools, such as web-based funding agency submission venues and OR applications and databases (e.g. ORBiT, CAYUSE, Fastlane, eRA Commons, Grants.gov, Research.gov, proposal CENTRAL).

Evaluates, refines, and adapts processes for efficiency and keeping with current standards and practices.

Maintains current, in-depth knowledge of University, Federal and various funding agency-specific Contract and Grant policies. Maintains general knowledge of UC fund accounting and related policies and procedures pertaining to research compliance, payroll, Academic Personnel, Graduate Division, travel, purchasing, Equipment Management, record retention and Business Service Contracts.

Independently responsible for the timely processing and set up of new awards files & Projects in the department shadow system (GUS), including budgetary information, reporting requirements & deadlines, & notating applicable terms & conditions.

Reviews award notices & performs detailed analyses of award terms & conditions. Advises PIs & DCB Financial Manager of restrictions and/or requirements, including budgetary limitations & inclusions of subawards & mandatory cost share. Notifies OR and or Accounting of any discrepancies in award notifications. Serves as liaison between OR and PI/Department on questions regarding the applicability or acceptability of specific award terms.

Determines the involvement of collaborating institutions or consultants, prepares and submits all applicable forms and documentation to have appropriate agreements issued, either subawards through Office of Research and/or Business Services agreements through Gateway and Procurement Services.

Company Description
University of California, Santa Barbara Careers and Employment