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Head Start Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) Technician Full-time Job

4 months ago Sales & Services Stockton   156 views
Job Details

Definition of Classification:

Responsible for program participant enrollment and maintaining participation in the program when qualified. Provides support to parents and providers. The ERSEA Technician will collaborate with the ERSEA Director to ensure strategic recruitment activities leading to full enrollment, to identify and develop relationships with community-based organizations that provide other needed services to families. Provides support to parents and providers.

Essential Duties and Responsibilities:

Essential functions may include, but are not limited:

1. Recruiting families, assist with outreach to families and recruitment of infants and children with disabilities into the programs.

2. Complete applications in Child Plus in a timely manner

3. Enroll families into CAPC ECE programs

4. Maintain enrollment throughout the program year through various recruitment strategies

5. Maintain a viable and accurate waitlist of prequalified, eligible children for future vacancy needs

6. Collect all necessary application and enrollment documents in a timely manner for review and approval

7. Timely and accurate completion of all assigned enrollment and terminations and other assigned duty timelines

8. Documentation of all efforts of follow up efforts and communication into the Child Plus database

9. Review information in ChildPlus to assure that the electronic record keeping system is accurate for each child

10. Facilitate weekly meetings with teachers (full day sites only)

11. Assist families transitioning from programs (helping parent and child in kinder registration and/or transfers to other CAPC programs)

12. Complete strengths and needs assessment (Portfolio) pre and post (full day sites only)

13. Work in collaboration with other program staff to provide technical assistance and support services to parents and providers and demonstrate good customer service

14. Must demonstrate strong interpersonal skills

15. Develop relationships and interact with other community-based service providers targeting the needs of families served

16. Work effectively with school districts, community organizations, government agencies, parents, students, and/or staff

17. Maintain current knowledge and interpret applicable rules, regulations, policies, procedures, and contracts along with State and Federal laws, codes and regulations

18. Communicate effectively both orally and in writing

19. Analyze situations accurately and adopt an effective course of action

20. Establish and maintain cooperative and effective working relationships with others

21. Work independently with little direction

22. Assist in reviewing and approving of all program applications

23. Prepare reports as needed for program

24. Assist with monitoring of ERSEA components as necessary

25. Monitor attendance and enrollment for CAPC sites and communicate with ECE staff for low attendance issues.

26. Reviews Average Daily Attendance and Enrollment reports for sites

27. Provide Attendance notices, Attendance Support Plans, & conduct Attendance Home Visits as needed

28. Processes and maintains active and inactive student files

29. Collaborate with staff on an ongoing basis to further program goals, respond to questions, problem solve and establish effective working relationships

30. Organize CTAM meetings and collect documentation as needed

31. Establish client’s medical home

32. Monitor interest slips

33. Attend training provided by CAPC and make an effort to upgrade skills and knowledge through involvement in career development activities

34. All other duties as assigned. Refer to ERSEA task list.

Minimum Qualifications:

Education, Training and Experience: BA or Family Development Certification certificate, experience working with school district, county office of education, or social service agency working directly with some type of student services function including recruitment of families and community outreach. Advanced knowledge of electronic databases. Two years of varied and progressively responsible experience involving student services and/or clerical experience.

Knowledge of: The child welfare system, childhood development, Current Head Start and CDE childcare and preschool guidelines, including the rules and regulations affecting families served, as well as knowledge of Head Start, CSPP, CCTR and First 5 performance standards and child abuse issues.

Ability to: Work as a team member and take direction, as well as the ability to take responsibility and make appropriate decisions. Ability to read, write and speak English (and preferably Spanish). Ability to analyze and interpret monthly attendance sheets. Demonstrate strong problem solving skills.

Technical Skills: Good organizational skills and ability to prioritize and meet deadlines a must. Good office skills as well as computer knowledge and input ability. Intermediate knowledge of Microsoft Office (Work, Excel, Access, Power Point, and Publisher) and ability to learn server general maintenance functions and other software as requested. Basic arithmetic and computation skills.

Physical Requirements:

  • Dexterity of hands and fingers to operate a computer keyboard
  • Hearing and speaking to exchange information in person and on the telephone
  • Sitting and standing for extended periods of time
  • Seeing to read a variety of materials
  • Mental acuity to perform the essential functions of this position in an accurate, neat, timely fashion; to make good judgements and decisions; and to evaluate the results of decision and judgements.
  • On occasion may be required to lift and/or move 25 pounds
  • Physical demands described here are representative of those that must be met by every CAPC employee. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.



  • Medical, Dental, Vision and Life Insurance provided for employee
  • 403B Retirement plan with 3% match at full vesting
  • 3 weeks of Personal Time Off (PTO) earned annually (increases commensurate with length of employment)
  • 13 paid Holidays


Commensurate with experience.

Company Description
The Child Abuse Prevention Council’s mission is to eliminate child abuse and neglect throughout San Joaquin County through through awareness and outcome driven programs delivered with compassion.