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Head Administrative Clerk - Boston EMS Full-time Job

5 months ago Education Boston   147 views
Job Details

Under general supervision, performs complex clerical work in conformance with Boston EMS and Boston Public Health Commission (BPHC), guidelines, regulations and established procedures.

Serves as the Boston EMS Keeper of Records. Review, collect and organize department records. Maintains records and documentation; and prepares reports as requested.

Performs and supports administrative duties within the Boston EMS budget office, professional standards, and administration, as well as coordination with the billing provider. Serves as a public facing member of the department for visitors to Boston EMS, providing records or directing them to the appropriate member of the department. Answers and manages calls and e-mails from individuals within and outside of the department.

Performs computer data entry of payroll and related activities and reviews computer based and electronically maintained databases for accuracy.

Creates/updates required payroll reports. Collects/forwards payroll forms for Boston Public Health Commission.

Assists supervisor in the finance department's functions, which includes without limitation assisting with entering pertinent data into various reports and or spreadsheets used by the finance department.

Performs clerical secretarial support activities, and assists with the office coverage, as needed.

When directed, supports payroll by (a)processing and maintaining records for all aspects of payroll using the latest automated systems such as Telestaff, ADP and other systems, and transmitting records to appropriate staff for payroll processing, and (b) Coordinating with staff within Boston EMS and the Boston Public Health Commission to ensure proper payment and record keeping as to hours worked and the accrual, use and compensation for earned time-off.

Performs other duties as required.

Minimum Qualifications

High School diploma/GED required.

2 or more years of experience in a business or office setting required.

Knowledge and experience of computers and electronic databases is required.

Knowledge and experience of word processing (MS Word for Windows) and spreadsheets (Excel) is required.

Customer service experience and/or demonstrated interpersonal skills, along with the ability to handle multiple tasks under time constraints.

Knowledge of the types and applications of standard office/business filing and record keeping systems and of clerical office/business practices and procedures required.

High degree of accuracy and attention to detail required.

The ability to understand and follow polices, procedures and instructions required.

Ability to produce accurate work rapidly, to check and verify information, perform arithmetic calculations, to communicate effectively orally and in writing, to deal tactfully with the public and co-workers, to analyze data and other information, to organize and complete assignments independently, and to file material in accordance with procedures required.

Additional Information

City of Boston Residency Required, A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for., Any position that requires an advanced degree will be subject to education verification, The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply, The advertised shift and schedule are subject to change at the departments discretion.

Company Description
Boston Public Health Commission Careers and Employment