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EXECUTIVE STAFF ASSISTANT Full-time Job

1 week ago Professional Phoenix   49 views
Job Details

Arizona Department of Corrections

Safer communities through effective corrections.

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.


EXECUTIVE STAFF ASSISTANT

Director’s Office

1601 W. Jefferson

Phoenix, Arizona 85007

https://corrections.az.gov/

JOB SUMMARY:

The Arizona Department of Corrections (ADC) is seeking a qualified individual to provide high-level administrative support to the Deputy Director and executive staff.


JOB DUTIES:

  • Corresponds verbally and in writing with various departments, outside agencies and constituents on behalf of the Deputy Director
  • Composes sensitive correspondence on behalf of the Deputy Director
  • Compiles well-researched and accurate reports for agency use
  • Monitors the Deputy Director’s email, calendar and procures event and travel arrangements
  • Facilitates telephonic and video conferences
  • Forecasts and tracks fiscal budgets for cost centers
  • Assists with various human resources functions
  • Formats and compiles spreadsheets
  • Completes projects and assignments including tracking and compiling confidential information/documentation
  • Performs other duties appropriate to the assignment

SPECIAL SELECTION FACTOR(S) – THE FOLLOWING ARE REQUIRED:

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).


KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

  • Administrative and organizational principles
  • Business and public administration practices
  • State and federal rules and regulations
  • Protocol of communicating with individuals within ADC, other state agencies, out-of-state agencies, and private sector
  • Office protocol when coordinating meetings and high profile individuals
  • Software programs such as Microsoft Word, Excel, Access and PowerPoint
  • Organization and composition of business letters, reports, charts, and spreadsheets
  • Correct English usage, spelling, punctuation and grammar
  • Human resources practices and procedures
  • Organization and maintenance of filing systems

Skill in:

  • Building and maintaining interpersonal relationships
  • Providing exceptional customer service
  • Analytical and problem solving
  • Writing and editing

Ability to:

  • Learn the operation of state government and the ADC’s organizational structure and responsibilities
  • Study and analyze policies and procedures
  • Work independently
  • Manage high-level projects
  • Maintain confidentiality


SELECTIVE PREFERENCE(S) - IDEAL CANDIDATE WILL POSSESS:

  • Five years progressively responsible work experience providing administrative assistance to senior level managers and/or executives
  • Extensive background in office protocol experience


PRE-EMPLOYMENT REQUIREMENTS:

Employment is contingent on the selected applicant passing a background investigation.


BENEFITS:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

  • Vacation and sick days with 10 paid holidays per year
  • Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
  • Exceptional retirement program
  • Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
  • An incentivized commuter club and public transportation subsidy program

RETIREMENT:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADC Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.


TECHNICAL ASSISTANCE:

If you experience technical issues while applying for this position, please call 602-542-4700 or email [email protected]

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Employment Unit Manager at (602) 255-2430. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

Company Description
The State of Arizona is state-level government and is one of the largest employers in Arizona with over 34,000 employees. The State is comprised of 130 agencies, boards, and commissions, each providing critical governmental or regulatory services to the over 6 million citizens of Arizona. These services are vital to our success as an organization and as a state, so we are consistently looking for top talent to help move State government forward. In addition to rewarding work, the State of Arizona offers competitive salaries, highly affordable benefits, a top ranking retirement program, training and professional development, and a large network within the organization to advance your career.