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Deputy Clerk of the Board of Supervisors II Full-time Job

4 months ago Professional Ukiah   144 views
Job Details

The current vacancy is in Ukiah. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions throughout the County, should they occur.

The Deputy Clerk of the Board of Supervisors series provides an excellent career path for those interested in pursuing a career with the County of Mendocino.

Under general supervision, performs a variety of complex and confidential administrative, programmatic, analytical, and technical functions in support of the operations Board of Supervisors and Clerk of the Board.

Job Requirements and Minimum Qualifications

(Duties may include but are not limited to the following)

  • Perform duties in support of a variety of departmental program regulations such as Board of Equalization, tax assessment appeals, California Map Act/subdivision map recordation requirements, Williamson Act (land preserve contracts, appeals of land use decisions, etc.), ensures compliance with applicable program regulations.
  • Assist with the scheduling and preparation of the County Board of Supervisors agendas and related items.
  • Attend meetings of the Board of Supervisors and other bodies, taking minutes of proceedings for permanent records, call roll, mark exhibits and administer oaths when necessary.
  • Transcribe minutes and prepare for final review, provide notification of Board actions; create minute orders for items requiring continuation, follow-up upon Board direction; track Board activities and provide reports to ensure completion of assigned project.
  • Review correspondence, reports and contracts from various meetings for content, comprehension, accuracy, etc.
  • Participate in the development, evaluation and implementation of policies, procedures and standards for the department and ensures compliance, recommends improvement when necessary.
  • Interact and collaborate with a variety of high-level individuals, both internally and within the community to provide information; respond to various inquiries of the public, media, County departments; receives policy, service and information requests and refer to appropriate division/department for processing, follow-up and/or review.
  • Maintain departmental information services systems including: administering customized records management, Internet site and imaging system software; providing staff training; troubleshooting problems; making recommendations for purchases; arranging for software/upgrade installations; performing system back up functions.
  • Prepare complex, routine and non-routine reports as requested; receive, sort, and summarize material for the preparation of reports; research, compose and distribute confidential and non-confidential correspondence, agendas, letters, legal notices, resolutions, presentations and related items using a variety of software.
  • Relieve officials of routine administrative details such as reviewing reports for accuracy and conformance to policies and standards; monitoring and communicating departmental policies and procedures, and updating publications for final approval; report administrative and/or operational problems to supervisor.
  • Coordinate and schedule appointments, meetings, or reservations at the request of staff; prepare the location, photocopy materials and prepare agendas.
  • Act in the capacity of the Clerk of the Board in the absence of the Clerk of the Board.
  • Exercise independent judgment in presenting solutions to internal and external customers
  • Maintain and upgrade professional knowledge and skills by attending seminars and training programs and by reading trade and professional journals and publications.
  • May deal with sensitive and confidential matters at the discretion of the department director.
  • Enter and retrieve a variety of complex information from a computer terminal.
  • May serve as backup for other positions within the department.
  • May train other staff.
  • Perform other related duties as assigned.


Education and Experience:

One (1) year as a Deputy Clerk of the Board of Supervisors I with Mendocino County, or in a governmental agency performing duties similar to that of Deputy Clerk of the Board I with Mendocino County; or, high school diploma or GED equivalent; supplemented by two (2) years of college or technical school course work of a business/executive nature with knowledge of administrative skills; AND five (5) years of progressively responsible related administrative or governmental experience that required well-developed secretarial skills including typing, filing, developing reports, transcribing information, answering telephones, and relieving a manager of routine administrative duties.

Knowledge, Skills, and Abilities

Knowledge of:

  • Modern principles, practices and legislative trends relative to County government and government officials.
  • California Records Management Association practices, procedures and protocol.
  • The Brown Act and Roberts Rules of Order.
  • Applicable federal, state and local ordinances, codes, laws, acts, mandates, requirements, etc.
  • External governmental bodies and agencies related to area of assignment.
  • County government operations and organization, including internal departmental and County policies and procedures.
  • Correct English usage, including spelling, grammar, punctuation, and vocabulary.
  • Methods and techniques of research, statistical analysis and report presentation.
  • Computer applications and hardware related to the performance of the essential functions of the job.
  • Administrative skills and practices.
  • Effective writing skills.
  • Standard business arithmetic, including percentages and decimals.

Skill in:

  • Preparing clear and concise reports, correspondence and other written materials.
  • Using tact, discretion, initiative and independent judgment within established guidelines.
  • Analyzing and resolving office administrative situations and problems.
  • Researching, compiling, and summarizing a variety of informational and statistical data and materials.
  • Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
  • Apply logical thinking to solve problems or accomplish tasks; understand, interpret and communicate complicated policies, procedures and protocols.
  • Transcribing information from dictating equipment.
  • Communicating clearly and effectively, both orally and in writing, with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
  • Operating and performing routine maintenance of general office machines and equipment.

Mental and Physical Ability to:

  • Analyze administrative problems and situations.
  • Read and interpret documents such as operation and maintenance instructions, procedure manuals, etc.
  • Understand and carry out written and oral instructions, giving close attention to detail and accuracy.
  • Establish and maintain effective working relationships with others.
  • Present appropriate facts in written and oral form.
  • Add, subtract, multiply and divide whole numbers, common fractions and decimals.
  • Deal with problems involving several variables in standardized situations.
  • While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
  • Lift and carry, push and/or pull, or move objects weighing up to 20 pounds.

Selection Procedure

Important Application Information:

  • It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
  • You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference "see résumé" will be rejected as incomplete.
  • Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
  • Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
  • You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
  • Application materials are the property of Mendocino County and will not be returned.
  • It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
  • The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
  • The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All applications will be reviewed with those judged most qualified progressing further in the selection process. Based on the number of qualified candidates, a Qualifications Appraisal consisting of a rated interview (oral exam) and/or assessment exercise (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form, will be administered. The examination will test the knowledge and abilities described above. A minimum score of 70 in each exam component must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request.

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer


County of Mendocino






501 Low Gap Road, Room 1326

Ukiah, California, 95482

Company Description
Umpqua Community College (UCC) is a community college located approximately six miles (9.7 km) north of Roseburg, Oregon, United States. The college has sixteen campus buildings located on 100 acres (40 ha) bordering the North Umpqua River. The campus also features a track, tennis courts, and an outdoor pool. In 2009, a vineyard was added to the campus.About 3,300 full-time students and 16,000 part-time students attend UCC.