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Clerical Assistant II Full-time Job

1 month ago Office Management San Diego   113 views
Job Details

JOB INFORMATION

Clerical Assistant II positions work in a variety of City of San Diego departments and perform various typing tasks; serve as receptionists; keep records and compile statistics; operate office machines; and perform other duties as assigned.

NOTE:

  • Some Clerical Assistant II positions may be filled on a limited, hourly basis.

MINIMUM REQUIREMENTS

You must meet the following requirements on the date you apply, unless otherwise indicated.

EDUCATION/EXPERIENCE: You must meet ONE of the following options.

  • Successful completion of a formalized (classroom) clerical training program consisting of a minimum of 520 hours of training in clerical or office procedures.
  • Associate's Degree in Business Office Technology or a closely related field.
  • One year of full-time clerical experience which may include typing, filing, providing information to the public, and general bookkeeping as typical duties. Six months of this experience MUST be in a position where the PRIMARY job responsibility is clerical in nature and must include a wide range of qualifying clerical duties.


TYPING SKILLS: If you wish to be considered for positions requiring the ability to type, a typing certificate indicating the ability to type at a corrected speed of 30 net words per minute (WPM) on a computer keyboard is required. The certificate must be issued under International Typing Contest Rules, specify the name of the organization/agency and signature of the person administering the test, the net and gross speed, the number of errors and that the test was five minutes or longer. Certificates specifying more than five errors will NOT be accepted.

NOTES:

  • Typing certificates obtained from the internet are NOT acceptable.
  • If you have current or prior City of San Diego employment in a job classification that meets or exceeds the minimum typing requirement, you do not need to submit a typing certificate as described above, provided that this information is properly documented on your application.
  • The City of San Diego classifications of Clerical Assistant I and Clerical Assistant II do NOT require a typing certificate at time of application. If you are/were a Clerical Assistant I or Clerical Assistant II with the City of San Diego, you MUST submit a copy of your typing certificate with your application.
  • For verification purposes, you may be required to present the ORIGINAL of your typing certificate to the Personnel Department at any stage of the selection process.
  • To be considered for any position that requires the ability to type at the higher speed of 50 net words per minute, you must submit a certificate that indicates you have the demonstrated ability to type at the corresponding speed.

LICENSE: A valid California Class C Driver License may be required at the time of hire.

HIGHLY DESIRABLE:

  • Bilingual communication skills.

REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):

  • Proof of completion of a clerical training program, if utilized to meet the minimum requirements.
  • Proof of degree/transcript, if utilized to meet the minimum requirements.
  • Proof of a typing certificate for at least 30 net WPM, if you wish to be considered for positions requiring the ability to type.

Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.

SCREENING PROCESS

The screening process will consist of the following components

  • APPLICATION REVIEW: Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.
  • WRITTEN TEST: If it is administratively necessary, based upon the number of applicants, all qualified applicants will be invited to participate in a written test which may include, but is not limited to the following factors:
  • Written communication
  • Reading Comprehension
  • Reasoning/Logical reasoning
  • Interpersonal skills
  • Filing skills

NOTE:

  • Written test weight.....100%

Test Date: Approved applicants will be notified regarding the specific date, time, and location. You must have a Written Test Appointment Notice in order to be admitted to the test.

WRITTEN TEST WAIVER:

  • If you previously took and passed the Clerical Test associated with the recruitment for Clerical Assistant II - T11047, you may request a waiver. However, you will still need to submit a new application in order to get on the eligible list.
  • If you are currently in or have previously held a City of San Diego clerical position as a government/municipal employee equal to or higher than a Clerical Assistant II, you may be able to request a waiver.

Candidates who pass the written test will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.

SUPPLEMENTAL INFORMATION

PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes that are applicable to this job, which may include but are not limited to the following: Confirmation of citizenship/legal right to work in the United States; completion of a pre-employment medical review/exam (which may include drug/alcohol testing); reference checks; and a fingerprint check. The fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes which may include a polygraph examination and/or background investigation. All of these processes must be successfully completed before employment begins. A positive test for alcohol, illegal drugs, including marijuana, or inadequately explained prescription drugs, misrepresentation, falsification, or omission of pertinent facts in any step of the screening/selection process may be cause for disqualification and/or termination of employment. Nothing in this job posting constitutes an expressed or implied contract for employment with the City of San Diego. Applicants must notify the Personnel Department of any changes in their name, address (home, email), or phone number or they may miss employment opportunities.

Rev. 6 – February 21, 2020 (New Recruitment Date)

City employees may be eligible to participate in a benefit program including holidays, vacations, savings and retirement plans, health programs, and other benefits.

City employees initially hired on or after the effective date of Proposition B, a voter-approved San Diego Charter amendment to modify City employee retirement benefits, will not be eligible to participate in the City’s Defined Benefit Plan administered by the San Diego City Employees’ Retirement System.

Benefits may change due to employer-employee contract negotiations.

Company Description
City of San Diego, CA Careers and Employment