ADMINISTRATIVE SECRETARY 1 Full-time Job4 months ago - Security & Safety - Coolidge - 133 views
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.
Our Mission is to make Arizona stronger by helping Arizonans reach their potential through temporary assistance for those in need, and care for the vulnerable.
JUMP-START YOUR CAREER INTO THE HEALTHCARE INDUSTRY AS AN ADMINISTRATIVE SECRETARY 1
Arizona Training Program at Coolidge
2800 North Highway 87, Coolidge, Arizona 85128
Job Summary: The Department of Economic Security Division of Developmental Disabilities is seeking an experienced and highly motivated individual to join our team as an Administrative Secretary 1. This position schedules direct service care staff at the Arizona Training Program at Coolidge, a 24/7 intermediate care facility (ICF) and state operated group homes, caring for members with developmental disabilities ranging from moderate to severe. This detail-oriented position ensures sufficient staff are scheduled and on-site assisting and caring for members and their needs.
- Answers the phone, greets visitors and provides a variety of information related to the Division's Services. Appropriately routes calls and visitors.
- Types a variety of forms, letters, memos and reports using Microsoft Office programs. Maintains office files.
- Opens, sorts, prioritizes and distributes incoming mail and faxes.
- Schedules appointments and meetings for staff.
- Monitors, orders, and stocks supplies for the office.
- Other duties as assigned, as related to the position
Knowledge, Skills, Abilities/Qualifications/Requirements:
- Knowledge in 1) Maintenance of filling systems, 2) Proper grammar, sentence construction and punctuation, 3) Telephone and office etiquette.
- Skilled in 1) Accomplishing detailed work with speed and accuracy, 2) Prioritizing heavy workload, 3) Oral and written communication, 4) Using computer software, (e.g., Excel, Word, Powerpoint, Outlook, etc.) and operating a variety of office equipment, (e.g., fax machine, copiers, etc.).
- Ability to 1) Follow written and verbal instructions, 2) Type complex reports, 3) Collect and organize data, 4) Greet and assist visitors from the general public and physically and/or developmentally disabled with tact and diplomacy.
- Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) AND have an acceptable driving record in accordance with DES Fleet Management-Safety Program policy and procedures (DES 1-07-26 & DES 1-07-26-01). Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.
- Candidates for this position shall be subject to a search of both the Child Protective Services Central Registry pursuant to A.R.S. 8-804 and the Adult Protective Services Registry pursuant to A.R.S. 46-459.
- Arizona Level 1 Clearance Card is required
- Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency’s ability to reasonably accommodate any restrictions
We offer a competitive benefits package that is unmatched by the private sector. This includes a full health package, paid time off, 10 holidays per year, Tuition Reimbursement, Ride Share and Public Transit Subsidy and much more.
Interested? Apply today at azstatejobs.gov. For questions about this career opportunity, please call (480) 589-4222. Requests for accommodations can be made by calling this number or by clicking this link to access the ADA Job Board.
Equal Opportunity Employer/Program Ÿ Under Titles VI and VII of the Civil Rights Act of 1964 (Title VI and VII), and the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and Title II of the Genetic Information Nondiscrimination Act (GINA) of 2008; the Department prohibits discrimination in admissions, programs, services, activities, or employment based on race, color, sex, national origin, age, disability, genetics and retaliation. To request this document in alternative format or for further information about this policy, contact your local office; TTY/TDD Services: 7-1-1. ŸFree language assistance for DES services is available upon request.