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Account Clerk II Full-time Job

4 months ago Office Management Concord   177 views
Job Details

$22.01 - $28.09 Hourly $3,815.07 - $4,868.93 Monthly $45,780.80 - $58,427.20 Annually

$45,780.80 - $58,427.20 Annually

Location1950 Parkside Drive, Concord CA 94519, CA

Concord CA 94519, CA

Job Type

Full Time

Department

Finance

Job Number

2020-00008

Closing date and time

2/24/2020 at 5:00 PM Pacific Time (US & Canada); Tijuana

  • Description

  • Benefits

  • Questions

Job Characteristics

***OPEN & PROMOTIONAL JOB OPPORTUNITY***

Account Clerk II

Are you a responsible and reliable individual, with a commitment to customer service? Do you possess clerical accounting, bookkeeping, recordkeeping, or purchasing-related experience? If so, we encourage you to apply for the position of Account Clerk II in the City's Finance Department! There is currently one (1) vacancy; the future incumbent will assist our professional accounting and purchasing staff in the Finance Department.

The ideal Account Clerk II candidate is someone who:

  • Possesses experience with purchasing-related functions;
  • Possesses expert proficiency with Microsoft Excel and Word;
  • Has strong clerical skills with technical accuracy;
  • Possesses exceptional reconciliation skills;
  • Has the knowledge and skills that will enable them to work well independently and as a member of the team;
  • Is detail oriented, but can also successfully manage multiple assignments simultaneously;
  • Enjoys challenges, learning, and embraces opportunities for process improvement;
  • Has a positive attitude; and
  • Who embraces, promotes and is guided by the City's Mission, Vision and Values

Under general direction, the Account Clerk II will perform moderately complex accounting and technical work in the preparation, processing, and maintenance of accounting and financial records. This Account Clerk II position supports the Finance Department with the processing of purchasing requisitions and purchase orders, as well as vendor research, review, and invoice processing. This position also assists with the preparation of formal bids and specifications for materials, supplies, equipment, public projects, and services.

Additionally, the future Account Clerk II will also:

  • Maintain records pertaining to items purchased;
  • Assist with auction and disposal of surplus equipment, materials, and supplies;
  • Learn, interpret, apply, and explain City policies and procedures related to the procurement of supplies, materials, and professional services; and
  • Promote the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services.

TYPING CERTIFICATE REQUIREMENT - Account Clerk II

A typing certificate issued within the last 12 months is required. The typing certificate must be attached to the online application and scored according to the following method: 5 minute timed typing exercise, showing a gross rate of speed and a net rate of speed. This information MUST be included on the typing certificate. Applications received without a valid typing certificate attached, or not meeting the minimum words per minute (40 net WPM) WILL NOT be considered and WILL NOT be contacted to correct the deficiency. Online typing tests/certificates WILL NOT be accepted.

For a list of agencies where you can obtain your typing certificate, please click here.

SELECTION PROCESS

1. Submit a completed City of Concord application, complete the required supplemental question responses, and attach a valid typing certificate online at www.cityofconcord.org by 5:00 p.m. on Monday, February 24, 2020. Only application materials submitted online during the filing period will be accepted.

2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview, which is currently scheduled for Tuesday, March 3, 2020. If you are selected to participate in the panel interview, you will be notified the week prior; if you are unavailable to attend the panel interview, we regret that we will not be able to reschedule you.

3. Successful candidates will be placed on the Account Clerk II eligibility for hire list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 months.

IMPORTANT: Contact with candidates will primarily be via email. Make sure you list a current email that you check regularly on your application.

If you have any specific questions regarding the recruitment and selection process, please contact the Human Resources Department at (925) 671-3308.

ACCOUNT CLERK II

Purpose

Perform moderately complex clerical accounting work within the Finance and Management Services Department to ensure timely and accurate payment for all of the City's financial obligations; or that payments due the City are accurately recorded and timely processed when received and that returned checks are expeditiously processed. Performs related and other work as required, all within the context of the City's Mission of providing responsive, cost effective, and innovative local government services through a collaborative effort with the community to make Concord a city of the highest quality.

Equipment, Methods & Guidelines

Typically uses computer, calculator, typewriter, telephone, fax, copier, and standard and customized software. Resource materials include rules, regulations, directives, policies and procedures as contained in both City and other agency documents and manuals.

Working Conditions
Office setting; standard workweek and hours are typical. Work includes pressure generated by deadlines, volume of work and frequent interruptions.

Physical Demands
Work includes moderate lifting; carrying, pulling, pushing, stooping, reaching and sitting; manual dexterity; speech, visual, and hearing acuity. Includes sustained periods of computer operation, including data entry.

Supervisory Guidance Received/Given
Reports to Program Manager. Supervision received consists of written and oral instructions intended to define objectives and problems and to prescribe both general and detailed methods for achieving objectives. Day to day lead direction, including policy interpretation, training, and work assignments and priorities is provided by the Team Leader or Program Manager or as appropriate by an Account Clerk III.

Allocation Factors/Distinctions
This is the journey level classification in the Account Clerk series. Positions in this class are distinguished from that of Account Clerk I due to broader scope of assigned activity, level of independent actions, and consequence of error. Incumbents are expected to understand and communicate financial policies to City personnel and the general public, and to solve simple problems or assist in the resolution of complex problems requiring tact and positive interpersonal skills. The level of responsibility and independent actions are less complicated than the position of Account Clerk III.

Examples of duties include, but are not limited to

  • Prepares justifications and makes recommendations for the adjustment of journals or transfer of entries to make revenue or expenditure corrections.
  • Searches records and provides factual data from information on file; assists in resolving discrepancies.
  • Researches and solves a variety of problems related to assigned activity. Provides information and assistance to other City personnel and the general public regarding applicable departmental policies, rules and procedures. Interprets financial policy, providing recommendations, and solving financial problems of moderate complexity. Interprets computer reports related to assigned activities.
  • Posts, computes, compare and file a variety of financial, accounting, payroll, and statistical information.
  • Assists in compiling and typing expenditure and revenue reports.
  • Provides relief and backup assistance as necessary.
  • When assigned to the Accounts Payable section, duties will typically include, but are not limited to:
    Processes vendors' invoices for payment, verifies entries, checks amounts and payment account numbers, calculates extensions and discounts, confirms authorizations and correct PBB account numbers; manually key each invoice into system with appropriate PBB account numbers for payment on proper due date; and coordinates with payroll and accounts payable IRS, FTB, wage attachments, loans and miscellaneous deductions.
  • When assigned to the Payroll section, duties will typically include, but are not limited to:
    Reviews payroll records submitted by departments to check and verify time card entries for hours worked, leave, overtime, and job cost coding, and inputs sensitive payroll related personal data into payroll data system; maintains files of authorized payroll deductions for employees; maintains accounting records to reflect personnel transactions and position control such as charges in pay rates, classification or departmental assignment, new hires, and separations from payroll; tracks vacation and leave usage; conducts quarterly benefit audits and maintains and reconciles reports for retirement systems; and process wage-related data in response to subpoenas.
  • When assigned to Treasury Management, duties will typically include, but are not limited to:
    Obtains current interest rates from banks; compiles necessary information for determining funds available for investment purposes; records clerical investment transactions; balances bank accounts and assessment books; prepares deposit slips and makes deposits. Receives, issues receipts, and verifies monies paid to the City including sewer fees, tax and interest revenues, permits, and Pavilion, golf course, swimming and recreation fees; records and balances receipts, computes balances, and delinquencies. Coordinates with HR and payroll on retiree medical billings; updates medical invoices to reflect current premiums and co-payments. Processes City claims for property damage; calculates and bills witness fees for police officer subpoenaed appearances; participates in preparation of supporting documentation for small claims actions. Processes rent billings and maintain records for City owned properties; balances daily cash; maintains revolving fund and issues checks against it; prepares bank deposits.
  • Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City.

Qualifications

Knowledge and Abilities

Working knowledge of modern financial record-keeping, procedures, methods, and terminology pertinent to municipal accounting office functions; general clerical filing, indexing, and cross-referencing methods and procedures.

Ability to learn the policies and procedures pertaining to the work, including the use and requirements of computerized reports; to learn governmental accounting procedures such as budgeting and encumbrance of expenditure accounts; to learn and use expenditure and revenue coding procedures; to understand and reconcile payroll records; to balance and reconcile accounts; to perform machine calculations with speed and accuracy; to do both complex and routine clerical work; to understand and carry out oral and written instructions; and to establish and maintain cooperative relationships with those encountered in the course of work.

Typing Skills

Ability to type at a speed of 40 net words per minute from clear printed copy.

Education/Experience

Education: Completion of the twelfth grade or the equivalent, preferably supplemented by clerical accounting training courses.

Experience: Two years of bookkeeping or statistical record-keeping experience.

Other

A California Driver License and a satisfactory driving record are conditions of initial and continued employment.

Agency

City of Concord

Phone

925-671-3308

Company Description
Umpqua Community College (UCC) is a community college located approximately six miles (9.7 km) north of Roseburg, Oregon, United States. The college has sixteen campus buildings located on 100 acres (40 ha) bordering the North Umpqua River. The campus also features a track, tennis courts, and an outdoor pool. In 2009, a vineyard was added to the campus.About 3,300 full-time students and 16,000 part-time students attend UCC.